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Updating pivot table source data

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Bottom Line: Learn how to use a simple macro to refresh pivot tables automatically whenever changes are made to the source data. I also share a non-macro solution to update the pivot tables when the file is opened. Includes video tutorial and Excel file download.
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Refresh PivotTable data

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Change the source data for a PivotTable - Excel

This lesson shows you how to refresh existing data , and add new data to an existing Excel pivot table. When you create a new Pivot Table, Excel either uses the source data you selected or automatically selects the data for you. But data changes often, which means you also need to be able to update your pivot tables to reflect the new or changed data. In order to demonstrate how to update the data in your pivot table, let's look at the example we used in our lesson on How to Create A Pivot Table link opens in a new window , where we summarized several months of sales data by different sales people in our team. The situation now is that we have been given some additional data and need to incorporate this into our report.
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Refresh Pivot Tables Automatically When Source Data Changes

After you create a PivotTable, you can change the range of its source data. For example, you can expand the source data to include more rows of data. However, if the source data has been changed substantially—such as having more or fewer columns, consider creating a new PivotTable. You can change the data source of a PivotTable to a different Excel table or a cell range, or change to a different external data source. Click select a Use an external data source , and then click Choose Connection.
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At any time, you can click Refresh to update the data for the PivotTables in your workbook. You can refresh the data for PivotTables connected to external data, such as a database SQL Server, Oracle, Access, or other , Analysis Services cube, data feed, and many other sources. You can also refresh data from a source table in the same or a different workbook.

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